Microsoft Outlook settings for Google apps Email

Configure outlook for G-Suite

Create G suite account on admin.google.com.

Enable IMAP on account settings.

  1. Login in to gmail
  2. Click in the top right
  3. Click Settings.
  4. Click Forwarding and POP/IMAP tab.
  5. in the IMAP  Access section, Enable IMAP.
  6. Click Save changes.
  7. Go to www.google.com/settings/security/lesssecureapps. Select the option to Turn on access for less secure apps.

Configure Outlook

  • Start Microsoft Outlook.
    • If you are upgrading from a previous version of Outlook on the same computer, your settings carry over automatically.
    • If you already have an Outlook account set up and want to add another, click the File tab and then click Add Account.
    • If this is the first time you are adding an account, the Welcome window displays. Click Next to display the the Add an Email Account window. Select Yes to set up Outlook and then click Next.
  • Click Manual setup or additional server types and then click Next.
  • Click POP or IMAP as your service and then click Next.
  • Enter the following account settings:
  • Your Name: your name
  • E-mail Address: your @domain.com email address
  • Account Type: IMAP
  • Incoming mail server: imap.gmail.com
  • Outgoing mail server (SMTP): smtp.gmail.com
  • User Name: your Email ID
  • Password: your Email password.
  • Remember password: checked
  • Require logon using Secure Password Authentication (SPA): unchecked
  • Click the More Settings button.
  • Click the Outgoing Server tab and enter the following information:
    • My outgoing server (SMTP) requires authentication: checked
    • Use same settings as my incoming mail server: selected
  • Click the Advanced tab and enter the following information:
    • Incoming server (IMAP): 993
    • Use the following type of encrypted connection: SSL
    • Outgoing server (SMTP): 587
    • Use the following type of encrypted connection: TLS
      (Make sure this doesn’t change your outgoing server setting, above.)
    • Purge items when switching folders while online: checked
  • Click OK to close the Internet E-mail Settings dialog box.
  • In the Add Account window, click Next.
  • Microsoft Outlook will send you a test message to verify that your account can send and receive email.  If the Test Account Settings dialog box shows that the tests completed successfully, click Close. If the tests fail, recheck your configuration settings.
  • Click Finish to complete the setup of you email account.

G-Suite – Tracking All user Sending and Receiving Mails – Forward to Admin Mail Id Without notification.

  • Open G-sute Admin console
  • click on Apps > G Suite > Gmail > Advanced Settings
  • Scroll down to Routing and hover the mouse then select Configure
  • Now we’ll set up one Routing for sending messages, and another for receiving. So the steps are:
  • 1. At top, just below Routing, type Sending messages.
  • 2. Messages to affect – select Outbound and Internal-sending.
  • 3. Scroll to “Add more recipients” and select it – hit Add and type admin@domain.com.
  • 4. Hit all the Save buttons you can see.
  • Then hover the Routing again and hit Add Another
  • And then set the following:
  • 1. At top, just below Routing, type Receiving messages.
  • 2. Messages to affect – select Inbound and Internal-receiving.
  • 3. Scroll to “Add more recipients” and select it – hit Add and type admin@domain.com.
  • 4. Hit all the Save buttons you can see.
  • Two Routing rule Sending and Receiving mail configured for all user.